Lombarda Motori: all document management at your fingertips
Purchase invoice approval and compliant digital archiving automated with ARXivar NEXT, for a multi-brand group selling over 12,000 vehicles a year.
A multi-brand Volkswagen Group reference since 1963
Lombarda Motori S.p.A. is a benchmark player for the Audi, Volkswagen, Volkswagen Commercial Vehicles, SEAT and CUPRA brands, serving private customers, companies and professionals throughout the entire vehicle lifecycle.
The story began in 1963 in the Monza area; in 1979 Lombarda Motori was officially founded as a joint-stock company. Over time the group expanded its presence, adding the CUPRA brand in 2020.
Approvals and archiving to automate
Lombarda Motori needed to automate the approval of purchase invoices, eliminating the manual handover of documents between the people involved, and adopt digital document management to cut down on paper and simplify document access.
It also needed to ensure compliant archiving of accounting documents and invoices issued in the name and on behalf of third parties (NPC) already processed by the SDI, together with the related notifications, to guarantee their documentary and fiscal validity.
Structured workflows for purchasing and archiving
A solution based on ARXivar NEXT was implemented to centralize document management and automate numerous administrative tasks, with workflows for purchase invoice approval, accounting document archiving and NPC invoice archiving.
From automatic retrieval to digital approval
Invoices in XML format are automatically retrieved from the dedicated portal and enriched with a viewable PDF version. Before archiving, the system automatically populates the information needed for management and classification.
Signature, timestamp and archiving, including in bulk
Once the document is archived, the user applies a digital signature and timestamp and starts the automatic workflow that sends it for compliant archiving on the IX-CE portal. The process can be run in bulk on multiple documents at once, standardizing archiving and reducing manual work.
NPC invoices compliantly archived with the SDI notification
After the NPC invoice is archived and digitally signed, the workflow automatically attaches the related Exchange System (SDI) notification and sends all the documentation to the IX-CE portal, ensuring ongoing compliance with regulatory obligations.
What changed for Lombarda Motori
Faster approval workflows
No more delays passing documents between people, with immediate visibility into the status of every invoice.
Greater control and traceability
Every step is logged on the platform: administrative processes are controlled and traceable.
Process dematerialization
Automatic archiving of accounting documents and NPC invoices: less paper, fewer errors and lower costs.
Time and cost savings
Users only need to handle signature and timestamp; the system takes care of everything else automatically.