Autovega: automatic archiving and compliant digital preservation of all documents
A Top Dealer Italia, Autovega centralizes its archive and automates the digital archiving and monitoring of electronic invoices with ARXivar NEXT.
A landmark in the Vicenza area, Top Dealer Italia
Autovega is a strategic partner of the Volkswagen, SEAT, CUPRA, Škoda, Volkswagen Commercial Vehicles, Audi Service, Das WeltAuto and Ducati brands. Its story began on 27 May 1991, when the Bonetti family opened its first location in Arzignano with 10 employees.
After relocations, acquisitions and mergers, the network expanded across the province, reaching the Caldogno location in 2019. Since 2018, Autovega has been recognized as Top Dealer Italia for its results, innovation and quality of service.
Compliant archiving and invoice monitoring, automated
With high document volumes, Autovega needed to manage the archiving of accounting and tax documents — VAT settlements and registers, the general ledger, invoices — more efficiently, and to keep invoices issued in the name and on behalf of third parties (NPC) in compliant digital archiving as well, together with the related SDI notifications.
Autovega needed a single platform to automatically archive, classify and preserve documents, and to constantly monitor the status of sales invoices transmitted to the SDI, with automatic alerts in case of delays, errors or rejections.
ARXivar NEXT tailored for automotive
The platform made it possible to centralize documents and information, digitally organize the archive and automate archiving and monitoring processes, with dedicated workflows for the compliant archiving of accounting documents and NPC invoices, and for managing electronic sales invoices.
Automatic signing, timestamping and submission for archiving
Once a document is archived, the user applies a digital signature and timestamp; an automatic workflow then sends the documents to the IX-CE portal for compliant digital archiving. The process can be run in bulk mode, on large volumes at the same time.
Invoice status with the SDI always under control
A workflow is automatically triggered for every sales-cycle document archived in ARXivar NEXT and periodically queries the IX portal to check the transmission status to the Sistema di Interscambio (SDI).
Thanks to automatic notifications, users are informed promptly and can act immediately in case of anomalies, errors or rejections, reducing verification times.
What changed for Autovega
Automated digital archiving
Minimal user involvement (signature and timestamp): less time and lower operating costs.
Less paper and manual work
Most paper-based management eliminated: greater productivity and sustainability.
Real-time invoice control
Invoice status with the SDI always known, with immediate action on anomalies.
Greater administrative efficiency
Drastically reduced time to check, consult and manage tax documentation.
“Thanks to ARXivar for the solution and to Adawen for tailoring it to our business, we have solved most of the problems related to paper waste, process management and dematerialization. Automation saves our staff a great deal of time and gives us full control over our data and information. With notifications and tasks, we no longer have to worry about delays in sending invoices to the SDI: the software alerts us whenever there’s an anomaly. Our daily office routine is now faster, more controlled and paper-free: a true ally for the business.”
Sabrina Bolcato — Administrative Manager, Autovega S.r.l.